Post-Dated Vouchers

March 07, 2022

What are Post-Dated Vouchers

As the name suggests these are the vouchers which are specifically meant for a future date. In simple words, post-dated vouchers are used for future entries. A post-dated cheque commonly known as PDC is one that the recipient can encash on a future date. Such cheques are not payable until the date mentioned on the face of the cheque. In the accounting books of both the issuer and the recipient, the transaction will not be recorded until the date provided on the cheque.

For Post Dated Cheques

In a business, post-dated cheques are a common way of dealing for payment and receipt of funds. That is the reason there is a specific voucher in Tally called post-dated voucher.

Although, post-dated vouchers are generally used for creating entries related to post-dated cheques that does not mean that they are specifically used for post-dated cheques. Post-dated vouchers can be used for any entry which is going to take place at some future date.

Example of Post Dated Vouchers

If need some office expenses for future, you can simple convert it into a post-dated voucher.

Creating Post Dated Vouchers in Tally

We will take the entry from converted Memorandum Voucher of ₹9,000 and make it Post Dated Voucher. We created a Memorandum Voucher. We converted it to simple Payment Voucher. Now, again we will convert it to a Post-Dated Voucher. Here is the step by step method of creating a Post-Dated Voucher in Tally.

1. Select the voucher which you want to convert it to a Post-Dated Voucher. In our case it is Office Expenses.

2. Alternatively, you can also create a new voucher and then select the option of Post Dated Voucher.

3. Press CTRL+T or click Post Dated from the right hand bar in Tally.

Now, you will see the converted Post Dated Voucher as shown in the

picture below.

Notice the word Post-Dated in the top middle of the voucher.

§ I have also changed the date to 1^st May, 2022 instead of 1^st April, 2022 because it is a post-dated voucher.

§ Now just press Enter and save the voucher.

§ You have successfully created a Post Dated Voucher.

Note: Post Dated voucher will not be visible until that day arrives in Tally. But once the date arrives, it will be visible and will affect the accounts.

Tracking Post Dated Vouchers

After you’ve created a post-dated voucher, you can easily check each post-dated voucher that you have created in Exception Reports in Tally. The method is completely same as we have seen above for tracking memorandum vouchers. Both the Post Dated Vouchers and Memorandum Vouchers can be found in Exception Reports. To see the report, from Gateway of Tally, press DXS (shortcut for report) consecutively and you will see all the post-dated vouchers in debit as well as credit amounts.

Post Dated Voucher Report in Tally

Now, let’s see a combination of a Memorandum and a Post Dated Voucher.

Why Memorandum Post Dated Voucher

A mixture of memorandum voucher and post-dated voucher is memorandum post-dated voucher. For example, you are not sure whether you have to pay ₹9,000 for office expenses or not at some future date. In this case, you can create a memorandum post-date voucher.

Note: Memorandum voucher is for NOT having surely. Post Dated Voucher is used for creating entry for Future Date.

We are creating both at the same time. It is simple to create both at the same time. We will take once again our Office Expenses voucher which to make it both Post Dated and Memorandum. We have already made it Post Dated so now we only need to make it Memorandum once again.

Here is a simple way to do that

1. Select the voucher which you want to make both the Memo and Post Dated. In our case it is Office Expenses voucher.

2. Press CTRL+F10 to make it Memorandum Voucher

Now, press CTRL+T to make it Post Dated if it is not Post Dated. It will look something like in the picture below.